JOB PURPOSE:
Coordinate the overall administrative proceedings and support the VP in the implementation of Unit / Division
responsibilities and objectives to ensure that effective measures are in place.
KEY ACCOUNTABILITIES
· Prepare inbound PTR for management travel.
· Track employee training certificates.
· Schedule meetings and take notes.
· Maintain employee rotation tracker.
· Coordinate manpower mobilization.
· Handle leave forms and welfare meetings.
· Assist with employee assessments and promotions.
· Review contractor timesheets.
· Support in CICPA renewal and training.
· Maintain port P.O.B records.
· Collect CVs for assessments.
· Prepare and circulate duty rosters.
· Compile HSE nominations and rewards.
· Create monthly operations presentations.
· Assist Marine team with technician mobilization.
· Arrange transportation for management.
· Facilitate contractor onboarding.
· Prepare datasheets for training details.
· Coordinate CICPA and LOA data.
· Resolve IT issues and arrange equipment.
· Prepare hand carry loading notes.
· Compile HSE voucher nominations.
· Prepare and follow up recruitment requests.
· Develop yearly training plans.
· Ensure extra training for mobilization.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:
Minimum Qualification
· Diploma in any discipline or equivalent.
Minimum Experience & Knowledge & Skills
· 5 years of experience, including at least 3 years office administration / coordination role within a large
industrial organization.
· Very good awareness on HSEQ policies and procedures.
· Knowledge of clerical practices and procedures.
· Computer skills and knowledge of office software packages.
· Good command in both written & spoken English.
· Excellent inter-personal & organizational skills.
· Ability to demonstrate a flexible, “can do” approach to work.
· Ability to plan and organize their workload to ensure deadlines is met.
· A motivated individual who can use their initiative.
· Diplomacy, sensitivity and patience.
Professional Certifications
· Proficiency with computer applications and office software packages.